Marketing Coordinator

September 17, 2023

Job Description

Position Summary: The Marketing Coordinator is responsible for assisting with and supporting the marketing department with the planning, executing, and tracking of various marketing programs and initiatives. This position will be responsible for handling all day to day financial/accounting, lead distribution, and project updates required; will also prepare and distribute all monthly, quarterly, and annual reporting. Often the point person for communications with the marketing department, this position will engage with all other departments of the organization as well as customer and industry contacts.

Your contributions to our team:

Departmental financial, accounting and budget tasks – working cross functionally with Finance:

  • Process department generated Purchase Orders
  • Process all receipt of goods
  • Expense tracking
  • Vendor set-up

Reporting – coordinating content from all functions within the department as well as cross departments as necessary, prepare/generate/distribute:

  • Monthly departmental summary portion for distribution to ELT/Corporate
  • Quarterly marketing commentary for distribution to ownership
  • Quarterly RSL (sales) and Department Dashboards

Project tracking and oversight – for both internal projects and those from other departments/external:

  • Act as point person for inter-departmental requests
  • Setup and maintain key project tracking and Gantt charts in MS Project
  • Communicate all updates, due dates, notes, etc. as necessary
  • Coordinate, execute and track all Sponsorship (MA04) activities

Daily administrative duties include, but not limited to:

  • Distribute leads generated; maintain leads database
  • Update and maintain Departmental Budget spreadsheets
  • Maintain historical archives and documentation

Your skills and experience:

  • Working knowledge of Microsoft Office products; proficient with Excel (to include pivot tables); proficient with Microsoft Project
  • Knowledge and experience with basic Finance/Accounting process to include Purchase Orders, Receipt of Goods, and Budgeting; knowledge of enterprise software (ERP) a plus;
  • Experience using Microsoft PowerPoint to create dynamic presentations and reports
  • Requires outstanding organizational and communication skills; attention to details;
  • Energetic, positive, self-starter; ability to work with a wide range of people.

*This will be a hybrid role which will require a minimum of 3 days per week in our offices in Deerfield Beach, FL. Only local candidates will be considered at this time. Thank you*