The purpose of the Operations Coordinator is to support all operational departments by assisting with manpower planning and scheduling, project set-up and coordination requirements, qualification verification, and various other responsibilities to ensure successful project mobilization, staffing, demobilization, and project analysis reporting with a dotted line to the Operations Coordinator Lead for daility direction on billing, deadlines, etc.
The core function of the position is to coordinate, interpret, create, code, enter and maintain work orders into the ERP system (Axapta). The coordinator will focus on the invoicing operations and the bulk of the ERP operations
Assist Operations and Project Managers in day-to-day coordination and management of business operational and project management activities
Assist Operations and Project Managers in manpower planning and staffing for all projects including the verification of personnel qualifications such as certifications and Operator Qualifications for client / project specific requirements
Coordinate and assist all project set up request procedures according to the project reporting hierarchy requirements of both Project and Customer Management
Responsible for the weekly generation, recording, and updating of all project work order reports, including planned labor and consumable estimates, within the company project ERP system
Perform the ADP time entry and project coding for all operational employees in preparation for manager approval, with absolute assurance over data submission and coding accuracy
Responsible for the generation of project data analysis and profit & loss reports from the ERP system upon the request of management
Coordinate all mobilization and demobilization activities including travel arrangements such as flight and vehicle bookings, visa requirements, and technician communications
Coordinate the purchase request and recording for operational and/or project related purchases in the system
Responsible for the complete and accurate tracking and reconciliation of project expenses and support in the system
Tracking of all certifications including manager notifications for upcoming expiring certifications
Maintain electronic technician certification files including accurate and valid certifications and resumes
Assist with the day to day management of all Operator Qualification Programs including data entry, client specific reports, and tracking of upcoming expiring qualifications
Contact for field staff; assisting and supporting their inquiries and maintaining communication with them
Present Operational staff with monthly expiring qualifications / certifications reports
Perform all other duties as assigned.
Minimum 3 years of applicable operational experience in the non-destructive testing industry
Minimum 2 years of applicable experience working in a project ERP system, and/or project planning and scheduling system
Experience and overall understanding of the SNT-TC-1A Certification Program and other 3rd Party certification entities such as PCN and CGSB
Bachelor’s Degree (BA/BS) in a related business course , preferred
Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
