REPORTS TO:

Director of Special Education and/or ALP Program Administrator(s)

RESPONSIBILITIES:

• Assist the Special Ed Director and Program Administrator (s) with correspondence, scheduling, forms, faxes, etc.
• Answer telephone/ take messages
• Greet and monitor visitors
• Sort mail
• Photocopying
• Purchasing of office / school supplies/ maintain program inventories and distribution of supplies
• Maintain student records/schedule meetings/send invitations to meetings
• Organize and distribute student informational packets and forms
• Organize field trips/student events
• Have basic knowledge of all office machines—troubleshoot
• Word process quarterly report cards
• Send student attendance sheets to various districts (monthly)
• Professional and courteous assistance to coworkers/staff/students & parents
• Any other duties/tasks as directed by the Special Education Director and/or Program Administrator(s)

PROVIDE FISCAL OFFICE WITH FOLLOWING DOCUMENTS:

• Monthly listing of students attending various programs (by district)
• Daily time sheets for staff
• Any check requisitions purchase orders, charge card usage requests, mileage & expense reports, receipts for manual checks, substitute time sheets, etc.
• Gas card receipts with employee initials and program marked
• Maintain petty cash/ receipts/ledger
• Verify forms are correctly filled out and have appropriate signatures
• Maintain student attendance/enrollment data/student information updates

• Minimum of high school diploma, preferably an Associate’s Degree in relevant field (i.e. office procedures, administrative / secretarial.)
• Basic knowledge of MS Word, Excel, PowerPoint, and Email/Internet/Search Engines.
• Relevant work experience, preferably in a setting with a population that exhibits challenging behaviors.

Application Deadline: Open until filled

West Bay Collaborative is an Equal Opportunity/Affirmative Action Employer